Wanted: Executive Secretary

UPDATE 10/19/20: We are no longer seeking candidates for the position of Executive Secretary.


The American First Day Cover Society, a stamp collecting organization, is seeking to hire a contractor to fill its executive secretary position. The initial contract period would be for one year, after which it can be renewed.

The person hired as AFDCS executive secretary would manage the day-to-day finances of the Society, including making deposits and paying all operating expenses of the Society; process new membership applications and renewals; mail annual renewal notices to members; acknowledge and process all donations to the Society; answer telephone and email inquiries in a timely manner, or forward them to the appropriate person; prepare the annual report and budget for the officers and board of directors.

He or she would be responsible for maintaining a post office box for the Society and providing membership and donation reports for each issue of the Society's journal, First Days, published six times a year. The person would also provide an updated membership list before each issue to the printer and the webmaster.

The executive secretary would also supervise the Sales Department (although order fulfillment would be handled by someone else), and assist with publicity, including social media. Other duties may be prescribed by the AFDCS president or the board of directors. The position does not require relocation or regular business hours.

Candidates for this position should have modern office computer skills, including proficiency with Microsoft Office and email; some knowledge of bookkeeping; a polished presentation on the telephone and in email; and be a self-starter who can work on deadline without direct supervision. Familiarity with philately and first day covers in particular is not required, but would be an asset.

The American First Day Cover Society is a 501(c)(3) not-for-profit organization, and an affiliate of the American Philatelic Society. It was founded in 1955, and has about 1,150 members worldwide.

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